Free material quote request (RFQ) email template for contractors

Use this template to ask suppliers for prices. Send the same list to each one so the replies compare cleanly.

Subject: Quote request: [number] items for [job name] ([your company])

Hi [supplier name],

[Your company] is pricing materials for [job] and would like your quote on the
list below. Please reply with your unit price and availability for each line.
Same-quality substitutes are fine if you note them.

1. [qty] [item, size, spec]
2. [qty] [item, size, spec]
3. ...

Needed by: [date]. Delivery or pickup: [which].

Thank you,
[Your name]
[Your company] · [phone]

Tips

Number every line so suppliers can answer line by line.
Give a deadline ("by Thursday noon").
Include specs that matter: gauge, size, rating, color, brand if required.
Follow up once with anyone who hasn't replied.

QuoteMyList fills this in for you, sends it to the suppliers you choose after you approve, and lines up the replies side by side.

Run a free quote round